{"id":1965,"date":"2024-11-21T15:19:49","date_gmt":"2024-11-21T20:19:49","guid":{"rendered":"https:\/\/uat.nutritioncare.org\/aspen-dev\/conference\/?page_id=1965"},"modified":"2025-11-14T15:00:22","modified_gmt":"2025-11-14T20:00:22","slug":"faculty-information","status":"publish","type":"page","link":"https:\/\/uat.nutritioncare.org\/conference\/submit\/faculty-information\/","title":{"rendered":"ASPEN26 Faculty Information"},"content":{"rendered":"
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Thank you for joining us as a speaker or moderator for the ASPEN 2026 Nutrition Science & Practice Conference!<\/div>\n <\/div>\n
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Please review this page for important information regarding your participation in the conference. If you have any questions after reviewing this page, please send them to education@nutritioncare.org<\/a>.<\/p>\n


\nImportant Submission Deadlines<\/strong><\/p>\n<\/div>

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Financial Relationship Disclosures<\/h4>\n
December 5, 2025<\/div>\n <\/div>\n <\/div>\n
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Media Release, CV\/Resume, Bio, Photo<\/h4>\n
December 17, 2025<\/div>\n <\/div>\n <\/div>\n
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Presentation Outline and Slides (not required for Moderators)<\/h4>\n
January 30, 2026<\/div>\n <\/div>\n <\/div>\n <\/div>\n <\/div>\n <\/div>\n <\/div> \n\n\n\n

Submitting Your Information<\/strong><\/h3>\n\n\n\n

You will receive two emails from ASPEN to submit your information and materials.<\/p>\n\n\n\n

Email #1:  Contains instructions to submit your financial relationship disclosures<\/a> along with a link to a form to submit your disclosures. After completing and submitting the form, you will receive email #2.<\/p>\n\n\n\n

Email #2: Allows you to access the Speaker Resource Center. It contains the link to access the site, along with your username and password (access key). Please SAVE YOUR ACCESS EMAIL<\/strong> \u2013 you will need this information each time you enter the system!<\/p>\n\n\n\n

Once you are in the speaker center, you will see a Task List page. Click on the link for each task to submit the required information and\/or materials.<\/p>\n\n\n\n

Registration<\/strong><\/h3>\n\n\n\n

Main Conference: Speakers and moderators who plan to attend the entire conference or plan to claim CE credit for sessions attended must register for the conference. If you are only attending to present in your session and do not wish to attend any additional sessions or claim CE credit, you do not need to register.<\/p>\n\n\n\n

Preconference Course:  You do not need to register for a pre-conference course if you are speaking in or moderating that course. If you are not speaking in or moderating a preconference course, you will need to register for that course.<\/p>\n\n\n\n

Registration Discount: There is no speaker or moderator registration discount for ASPEN26. See registration rates<\/a>.<\/p>\n\n\n\n

Hotel and Travel<\/strong><\/h3>\n\n\n\n

ASPEN does not pay for hotel or travel-related expenses. All speakers and moderators are responsible for booking their own travel and hotel accommodation. Book your hotel reservation<\/a>.<\/p>\n\n\n\n

Honoraria<\/strong><\/h3>\n\n\n\n

ASPEN26 speakers are eligible to receive honoraria (moderators do not receive honoraria). The final honoraria amount is based on the number and type of sessions in which speakers participate. Honoraria will be paid after the conference, and ASPEN will contact speakers directly to obtain payment information.  Get additional information on honoraria<\/a>.<\/p>\n\n\n\n

Onsite Check In<\/strong><\/h3>\n\n\n\n

If you have pre-registered for the conference, check in at one of the registration stations to pick up your name badge. If you need to register onsite, go to the onsite registration station. If you are only attending to give your presentation and not staying for the entire conference, go to the Help Desk to pick up your name badge.<\/p>\n\n\n\n

Speaker Ready Room<\/strong><\/h3>\n\n\n\n

ASPEN will provide a Speaker Ready Room during the conference. You may use this room to practice for your session, network with other speakers, or relax before your presentation. Laptops will be available if you need to make any last-minute adjustments to your presentations, and technicians will be available to assist with presentation uploading, editing, and general technical issues.<\/p>\n\n\n\n

Onsite Presentation Management<\/strong><\/h3>\n\n\n\n

Go to the Speaker Ready Room at least 30 minutes prior to your session start time to upload your slides into the presentation management system. You will need to either upload the final slide deck into the system or check to see that your previously uploaded slide deck is correct. (Please note that you will NOT be able to upload your slides in the session meeting room!)<\/strong> Once your slide deck is uploaded and showing correctly, the slides will be transferred electronically to the computer in your session room. Before you leave the Speaker Ready Room, an AV tech will show you what you will see in the session meeting room and explain how to pull up your slides.<\/p>\n\n\n\n

Meeting Room Equipment<\/strong><\/h3>\n\n\n\n

All meeting rooms will have a laptop, LCD projector, screen, and microphones at the headtable or standing lectern. Roundtable and skills lab meeting rooms will not have any AV equipment at the individual tables and stations; ASPEN will only provide tables and chairs.<\/p>\n\n\n\n

Miscellaneous<\/strong><\/h3>\n\n\n\n

AV technicians will be available in or near the session rooms to assist with technical issues.<\/p>\n\n\n\n

Moderators should be in the session room at least 15 minutes prior to the session start time. If you are moderating a virtual session, an AV tech will provide instructions for accessing questions from the virtual audience.<\/p>\n\n\n\n

Session Recordings and Release of Materials<\/strong><\/h3>\n\n\n\n

All conference sessions, excluding paper sessions, skills labs, and roundtable sessions, are recorded. Attendees can access the session recording and materials in the ASPEN eLearning Center<\/a>. If you do not want the recording of your presentation or your session materials to be made available to attendees, indicate your preference in the Media Release task in the Speaker Center.<\/p>\n\n\n\n

Canceling Your Participation<\/strong><\/h3>\n\n\n\n

If you need to cancel your participation in the conference, notify Doreen Cooke at doreenc@nutritioncare.org<\/a> as soon as possible.  Please also make every attempt to find a qualified replacement speaker. Replacement speakers are required to submit a Financial Relationship Disclosure Form, Media Release Form, and a CV or resume prior to presenting at the conference to keep in compliance with accreditation requirements.<\/p>\n\n\n\n

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Helpful Documents<\/div>\r\r\n

For Speakers<\/h2>\r\r\n
Please download the templates here and do not use previous versions, as the documents have been updated for ASPEN26.<\/div>\r\r\n
\r\r\n \r\n \r\r\n Presenter Guidelines (Word Document)<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n \r\r\n Roundtable Guidelines (Word Document)<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n \r\r\n ILE Guidelines (PDF)<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n \r\r\n Outline Template (Word Document)<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n \r\r\n PowerPoint Slide Template<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n \r\r\n Paper Session PowerPoint Template<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n \r\r\n ASPEN Definition of Terms, Styles, and Conventions<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n <\/div>\r\r\n<\/div>\r\r\n\n\n\n
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Helpful Documents<\/div>\r\r\n

For Moderators<\/h2>\r\r\n
Please download the templates here and do not use previous versions, as the documents have been updated for ASPEN25.<\/div>\r\r\n
\r\r\n \r\n \r\r\n Moderator Responsibilities (Word Document)<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n \r\r\n Moderator Script (Word Document)<\/span>\r\r\n \r\r\n <\/svg><\/icon>\r\r\n <\/a>\r\r\n \r\n <\/div>\r\r\n<\/div>\r\r\n\n\n\r\n
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<\/icon>Resources<\/span><\/div>\r\r\n
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Presentation Tips<\/strong><\/p>\n